I find every place your business types the same details twice, from the enquiry to getting paid, and give you a fixed-price plan to stop it. £750. If the plan can't take 5 hours a week off your admin, you don't pay.
For UK businesses of up to 15 people. Done by me, Zahir Ibrahim, from Ainsdale, Southport, over video call. The first call is free.
Nobody adds up the hours, so it feels like part of running a business. The audit adds them up and shows you how to get them back.
Today the same details get typed into every system. After the build, you type them once and the rest fills itself in.
Today
Typed 5 times
After the build
Typed once
Once the plan is built, this is what changes.
The enquiry fills in the diary, the quote, the invoice and the entry in Xero.
Ryan at Holland Decorating went from four hours of admin a night to ten minutes.
Details typed once can't be mistyped the second time. At Globe Chemist the errors from manual handling are virtually gone.
If you still take someone on, they can spend the day on your customers.
Three steps. About three hours of your time in all, and I do the rest.
Ten minutes of questions on your phone. Then, for a week, a tick each time someone types something they've already typed somewhere else.
Your time: 10 minutes, then 2 minutes a day
A 90-minute video call. You walk me through one job, from the enquiry to getting paid. I record it with your permission, so every hour I count can be checked.
Your time: 90 minutes
Quick wins you can do yourself arrive within 48 hours of the call. The full plan follows within 10 working days, and I take you through it in an hour.
Your time: 1 hour
That's 5 hours a week over 48 working weeks, and it's the least the plan has to find, or you don't pay.
£750
fixed, for one business of up to 15 people. No VAT is charged.
If the plan can't remove at least 5 hours a week of admin, counted from your one-week tally and the recorded walk-through and itemised in the plan, you don't pay.
Your written plan lands within 10 working days of our walk-through call, or the audit is free. The clock pauses while I'm waiting on anything from you.
For comparison, an office administrator in the UK averages £25,768 a year before employer's National Insurance and pension (Indeed, October 2026).
These are systems I built for them. The audit is how we find out what yours needs.
Holland Decorating, Painting and decorating
Quotes, scheduling and invoicing in one system, so a job is typed once.
Read the case study for Holland Decorating“We went from estimating jobs on gut feel and tracking everything on paper to having a proper system that handles it all.”
Globe Chemist, Pharmacy
Per private prescription order, with the errors from manual handling virtually gone.
Read the case study for Globe Chemist“It's freed up our team to focus on patients instead of paperwork.”
Nothing slips through the cracks
Zaris Property, Property
Rent tracking, tenant records and year-end accounts now run on their own.
Read the case study for Zaris PropertyA fixed-price check of how a small business handles its paperwork, from the first enquiry to getting paid. I find every place the same details are typed more than once, count the hours from your own week and write a fixed-price plan to remove them. It costs £750, and if the plan can't remove at least 5 hours a week of admin, there's no fee.
It fits if you have 2 to 15 people, you do jobs for customers, and the same job gets typed into three or more places. Admin should take 10 hours a week or more between you. If your admin is mostly phone calls and decisions, a system has less to take off you, and I'll tell you so on the free call.
Hire them if you still need to after this. The audit shows which part of that job a system can do for a one-off price, so the person you hire spends the day on work that needs a person.
Xero stays. If a setting or an add-on you can buy fixes it, the plan says so. I only price a build for the parts nothing off the shelf does.
£750, fixed. You pay when you book the audit, after the free call, and you get it all back if the plan can't remove 5 hours a week of admin or arrives late. Go ahead with a build of £3,000 or more within six weeks of the plan and the full £750 comes off it. £375 comes off a smaller one.
Read-only access, removed when we go through the plan. The call is recorded and transcribed with your permission. I use AI to help draft the plan from the transcript and check every line myself. Everything is deleted 90 days after we go through the plan, unless you go on to become a client. The plan never gives tax advice: that stays with your accountant.
That's up to you. Build from the plan yourself, with anyone, or with me. With me, a single automation starts at £1,500 and a full business system at £8,000, both at a fixed price.
You own whatever I build. It's documented so any developer can pick it up, and support afterwards is optional.
Yes. I quote a discovery sized to the business instead. Book the call and tell me about it.
You get a start date when you book.
Walk me through one job, from the enquiry to getting paid. By the end you'll know roughly how many hours are in it and whether the audit is worth £750 to you. If it isn't, you'll still leave with a quick win or two.
If the plan can't take 5 hours a week off your admin, or it arrives late, you don't pay.
Zahir IbrahimFounder, FloAutomate. You talk to me, not a salesperson.
Rather write? zahir@floautomate.com. Not ready to talk? Take the free three-minute assessment.